OmniPhoto | Privacy & Cookie Policy

At OmniPhoto ("we," "us," or "our"), operating at omniphoto.ca, we respect your privacy and are committed to protecting personal information. This Privacy and Cookie Policy outlines how we collect, use, store, and safeguard data when you visit our website, use our client workflows, submit consent forms, or participate in our referral program under the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable Canadian privacy legislation.

1. Information We Collect

A. Automated Website Analytics & Usage Data

To evaluate site health, optimize user experience, and focus on areas for website improvement, our internal first-party analytics system automatically collects browsing information whenever you navigate omniphoto.ca. This includes:

Device & Hardware Info: Device category (Desktop, Mobile, or Tablet), Operating System (iOS, Android, Windows, macOS, etc.), and User-Agent strings.
Browser Details: Browser type (Chrome, Safari, Firefox, Edge, etc.).
Page Navigation Data: Pages viewed, timestamps, session duration, entry/exit pages, and visitor path sequences.
Network & Attribution: Anonymized/truncated IP addresses and referring website URLs.

B. Information You Provide Directly

Contact Inquiries: Name, email address, phone number, referral promo codes, and project details submitted through booking and contact forms.
Client Portal & Invoicing: Name, billing/mailing address, payment preferences, transaction histories, and session details for active client jobs.
Referral Program Partners: Name, contact details, account login credentials, banking/payback payout details, and tax details (such as SIN where legally required for CRA T4A reporting when annual earnings exceed $500 CAD).
Photo Consent & Model Releases: Full names, emails, phone numbers, digital signatures, IP timestamps, and minor information provided by authorized parents or legal guardians.

2. How We Use Your Information

We use collected data strictly for legitimate operational and marketing purposes, including:

Site Improvement & Optimization: Analyzing aggregate device types and traffic flows to optimize mobile/desktop layouts and improve navigation.
Service Delivery: Managing photography sessions, issuing cost estimates, processing invoices, and delivering digital galleries.
Communication: Responding to client inquiries, booking requests, or support messages.
Program Management: Tracking referral code conversions and issuing payback payouts to registered promoters.
Legal & Compliance: Maintaining signed release documentation and fulfilling tax reporting requirements under Canadian laws.

3. Cookies & Session Storage

A cookie is a small text file stored on your computer or mobile device when visiting a website.

First-Party Essential & Session Cookies Only

We utilize essential PHP session cookies (e.g., PHPSESSID) to maintain active user logins, manage partner portals, and aggregate internal analytics. We do not run third-party advertising tracking cookies or sell your browsing history to third-party ad networks or data brokers.

Managing Cookies: You can choose to disable cookies through your browser settings at any time. Note that disabling essential cookies may prevent certain functional areas of the site (such as client logins or portal access) from functioning properly.

4. Data Sharing & Security

Zero Data Selling: We never sell, rent, trade, or lease personal information to third parties.
Service Providers: Information is only shared with trusted infrastructure providers (such as encrypted SMTP email delivery servers and secure database hosting) required to run OmniPhoto services.
Legal Disclosures: We may disclose information if required to do so by law or in good faith belief that such action is necessary to comply with legal processes or CRA obligations.
Security Measures: We implement administrative, physical, and technical safeguards (including SSL encryption and secure server access controls) to protect your personal information against unauthorized access.

5. Your Rights & Contact Information

Under Canadian privacy legislation, you have the right to request access to your personal information, request corrections, or request the deletion of your data from our systems (subject to legal or contractual retention requirements).

If you have any questions regarding this Privacy & Cookie Policy or wish to exercise your privacy rights, please contact us at:

OmniPhoto Attention: Zach Huckstep (Privacy Officer) Email: [email protected] / [email protected] Phone: (705) 919-4764